Travel Budget Planner | Vacation Cost Calculator (Excel, Google Sheets)

Estimate the full cost of a trip before you book, and split it fairly when you travel with others. This vacation budget planner totals every trip cost from a simple per-day estimate, tells you whether you are over or under budget, and reconciles who paid what so group trips end without awkward math. Built with 8 connected tabs, 74 live formulas and two engines. Works in Excel and Google Sheets, with instant download.

Two engines

• Cost Calculator — combine per-day spend with trip length and one-time costs for a total estimate, with a clear over or under budget signal.
• Per-Person Split — a reconciliation engine that tracks who paid for what and settles the balance fairly at the end.

What you get

• Excel file with 8 connected tabs and 74 live formulas
• Google Sheets compatible
• Quick Start Guide PDF
• CSV export for non-Excel users
• Free lifetime updates

Inside the system

• Start Here — trip dates, travelers and budget
• Trip Dashboard — budget, readiness and totals
• Trip Details — flights, lodging and transport
• Expenses — everything logged by category
• Cost Calculator — the per-day estimate engine
• Per-Person Split — the reconciliation engine
• Timeline — a pre-trip checklist so no deadline slips
• Packing Budget — gear and last-minute buys

Who it is for

• Couples planning a trip together
• Families budgeting a vacation
• Group trips that need a fair split
• Digital nomads tracking travel spend

Instant delivery

Files arrive immediately after purchase: the Excel file (.xlsx), a CSV export and a Quick Start Guide PDF. Works on Mac, Windows, iOS and Android. No subscription, no login.

For personal trip planning only. Cost figures are illustrative and depend on your inputs. Designed and built by SpendFlow Studio.