Wedding Guest List Spreadsheet | Seating Chart, RSVP Tracker (Digital Download)

The wedding guest spreadsheet that does the math for you. You need to know, today, how many meals to order, how many vegetarians and kids, who has allergies, where everyone sits and who still has not responded. Most templates make you do that by hand; this one moves. Nine tabs talk to each other through 2,132 live formulas, so you stop tracking and the spreadsheet does it. Works in Excel and Google Sheets, with instant download.

The Seating Chart Engine

Type a table number next to a guest and their name appears at that table automatically, across 21 tables and 210 seats spanning six table types (round, banquet, sweetheart, head, kids and cocktail). Over-seat a table and it turns red with a clear warning, so you catch mistakes before the printer does.

Everything connects

Enter an RSVP and the dashboard recalculates; set a meal preference and the caterer counts update; add the word "allergy" in a note and the dietary alert panel flags it. Type once and the whole file updates.

What you get

• Excel file with 9 connected tabs and 2,132 live formulas
• Google Sheets compatible
• Quick Start Guide PDF
• Print-ready Meal Counts & Dietary report for your caterer
• Free lifetime updates

Inside every tab

• Start Here — names, date, venue, table count, RSVP deadline and meal types
• Dashboard — 8 live KPIs, a meal-preference chart and an auto-warnings panel
• Guest List — 200 slots with group, plus-one, contact, RSVP, meal, table and allergies
• RSVP Tracker — responses and follow-ups at a glance
• Seating Chart — the auto-fill engine across 21 tables
• Meal Counts & Dietary — totals and allergy alerts for the caterer
• Red Flags — unseated guests and over-capacity warnings
• Thank-You Tracker — gifts received and notes sent
• Goals — milestones from invites out to final counts

Who it is for

• Couples managing RSVPs, meals and seating themselves
• Anyone dreading the seating chart
• Wedding planners coordinating guest data for clients
• Hosts who want one source of truth for the caterer

Instant delivery

Files arrive immediately after purchase: the Excel file (.xlsx), a CSV export, a Quick Start Guide PDF and a print-ready caterer report. Works on Mac, Windows, iOS and Android. No subscription, no login.

For personal wedding planning only. Designed and built by SpendFlow Studio.